We are seeking a Project Support Specialist to assist our office staff and projects at our Vancouver, British Columbia office. Our ideal candidate will proactively partner with local staff, Project Managers and other members of project teams to provide office support and help coordinate projects from start to finish. This position will be in the greater Vancouver region, with ability to work from two locations – construction trailers (not active construction zone) on Annacis Island, Delta, BC and from the Brown and Caldwell office in the Metrotown neighborhood of Burnaby, BC.

  • Office Support: assist with daily office needs as assigned by Vancouver Office staff. General office responsibilities include, but are not limited to:
    • Scan/print documents
    • Create spreadsheets and graphs
    • Research topics on the internet
    • Assist with scheduling meetings, workshops, and events
    • Coordination with building management
    • Internal office safety inspections and meetings
    • Managing office supplies for the office and construction trailers as needed
  • Construction Administration: assist with daily project needs as assigned by the Construction Manager and technical staff. General project support responsibilities include, but not limited to:
    • Maintain document records for construction submittals, requests for information, etc.
    • Coordinate work flow amongst various parties (Brown and Caldwell staff, Contractors, Client and subconsultants)
    • Write, edit and format correspondence and meeting minutes
    • Maintain formal logs for construction
  • Project Support: assist with daily project needs as assigned by the Project Manager and technical staff. General project support responsibilities include, but are not limited to:
    • Write, edit and format correspondence and meeting minutes
    • Conduct word processing of documents including reports, contracts, text, tables, spreadsheets, graphics, and other diverse content
    • Update project schedules
    • Coordinate production of project deliverables
    • Maintain project collaboration sites, such as ProjectWise Explorer
    • Assist with contract and subcontract management and project invoicing
  • Project Delivery: Learn Brown and Caldwell’s project management systems and standards. Understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.
  • Team Effectiveness: Build relationships with project managers, project analysts and project teams to help lead coordination and communication.

Desired Skills and Experience:

  • Associates or Bachelor’s degree in Business Administration or similar work experiences.
  • Minimum two years’ experience in a professional office setting required
  • Experience in project management/coordination in the A&E and construction industry preferred.
  • Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, SharePoint, and ProjectWise Explorer skills are a plus.
  • Candidate should be comfortable working directly with senior managers and technical staff.
  • Good communication skills (written and verbal) are essential.
  • Successful candidate will be proactive and self-motivated, and detailed oriented.
  • Ability to multi-task and prioritize is required.
  • Ability to work both independently and in a team environment is required.
  • Ability to work under multiple deadline pressures is required.
  • Candidate should be willing to work occasional over-time

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 52 offices and 1,700 professionals across North America and the Pacific. For more than 70 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply.

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