Coast Mental Heath (Coast) is one of the largest mental health non-profit societies in Canada, and operates a large array of innovative housing and community based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1300 people with supportive housing and 4300 clients living in the community with wide variety of programs and services.

Coast Mental Health fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness, through advocacy and providing direct programs and services.

Coast Mental Health Foundation raises funds to support innovative recovery programs at Coast. We are a small team of dedicated individuals who believe that recovery and attaining one’s potential, despite a mental illness diagnosis, are possible. The Foundation is currently building its team to strengthen the events and corporate support programs, primarily as they relate to the Foundation’s flagship event, the Courage To Come Back Awards. We are seeking a highly motivated, experienced Manager, Grants & Allocations to help us take this portfolio to the next level. We have big plans and want to build a strong team that together will help change the lives of people with mental illness.

Job Summary

Reporting to the Director, Fund Development, and as part of Coast Mental Health Foundation (the Foundation) fundraising team, the Manager, Grants & Allocations is responsible for growing the Foundation’s proposal-based revenue streams, and subsequently managing the allocation of these and other philanthropic contributions to Coast Foundation Society (the Society). Specifically, this role is responsible for designing and implementing a fundraising strategy and stewardship plan to secure philanthropic revenue from foundations and other granting organizations or governments. The role is also responsible for preparing proposals, interim and final reports, and budgets for grants as well as other customized philanthropic solicitations. Additionally, in collaboration with the Finance Department, this role will develop the annual draft fundraising priorities plan for review and approval, then track, manage and report on all allocations of philanthropic funds raised by the Foundation and transferred to the Society in accordance with approved plans.


  • With the Director, Fund Development and in collaboration with the fund development team, develop and implement the Foundation’s fundraising and stewardship plan for grants.
  • Research, write and submit all foundation and government grant proposals on behalf of the Foundation, using a long-term relationship management approach.
  • Research and write proposals and reports for major gifts.
  • Track the transfers of all funds, including grants, designated donations and undesignated donations, from the Foundation to the Society and from the Society to the Foundation, if any, and the use of the funds in accordance with funder and donor designations and internal allocations in collaboration with relevant Foundation and Society staff.
  • Track reporting needs and timelines for all grants and other designated donations.
  • Liaise with Society program staff to obtain implementation status and impact information for grants, designated donations (both internally and externally designated), and other internally-allocated funds.
  • Write impact reports for funders and donors in accordance with grant commitments and gift designations.
  • Work with the fund development team to build long-term relationships in support of increasing revenue from grants.
  • Research and write fundraising support materials including gift proposals and gift impact reports for individual and other giving.
  • Evaluate the impact of Foundation policies on grant administration and contribute to the formulation of new and revised policies and procedures.
  • Ensure compliance with internal control mechanisms and processes relating to grants, designated donations, internal small project funding and undesignated funds.
  • Monitor the implementation of current policies and procedures relating to transfers of grants, and designated and undesignated donations, and advise the Executive Director of any problems.
  • Monitor the quality of the administrative and financial data and ensure the reconciliation of allocations and transfers between the Foundation and the Society systems.
  • Ensure that grant proposals are submitted in accordance with approved fundraising priorities and that any agreements with the granting organization or donor accurately reflect deliverables and timelines that the Society is able to meet.
  • Assist Society staff responsible for recipient programs with proposals, monitoring, and reporting of proposal-based grant and funding opportunities that are required by the funder to go through the Society (e.g. Gaming).
  • Provide editorial assistance with RFPs, RFQs, etc. that could impact programs that are funded (in full or in part) by philanthropic contributions, as requested and as feasible.
  • Other related duties, as required.



  • University degree with a financial and/or analytical course of study; or a combination of relevant education and experience that provides the required level of knowledge, skills and ability to successfully perform the functions of the job requirements.
  • Minimum 3 years of experience and demonstrated success in writing grant proposals, securing funding, and writing reports for funders.
  • Minimum 2 years of experience in managing grants.
  • Superb writing skills
  • Knowledge of grants and grant administration systems, processes and budgeting.
  • Experience in analyzing, interpreting, and determining the impact of accounting and regulatory requirements and guidelines.
  • Knowledge of CRA regulations, federal and provincial privacy legislation.
  • Exceptional ability to manage multiple projects simultaneously.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Demonstrated planning, project management, analytical and organizational skills.
  • Sound judgment, tact, diplomacy, and problem solving ability.
  • Ability to work well within a collaborative team environment.

Note: Successful completion of a Criminal Records Check will be required.


Salary: $65,000 to $70,000.


  • Weeks of vacation to start: 4 weeks (20 days) per calendar year.
  • Extended Health/Dental.
  • RRSP: Municipal Pension Plan.
  • Flexibility (i.e. telecommuting): Due to the pandemic, most of the Foundation team is working from home (including this role). Post pandemic, flexibility will continue, as long as the needs of the role can be met.
Job Overview

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