The David Aplin Group is currently recruiting for an Analyst-Production, Inventory, Accounts Payable and Payroll on behalf of one of our clients. The successful candidate will act as a central hub at the reception desk. This includes looking after production and inventory tracking and performing accounts payable and payroll tasks for the operation, as well as other general administrative support, deemed necessary by the Operations Manager. The ideal candidate must be self-motivated, willing to work with all personalities, have exceptional communication skills, and have excellent time management ability.

Responsibilities

Production/Inventory Management

  • Maintain accurate inventory reporting and tracking
  • Entering daily productionand receiving of raw materials
  • Lead monthly and annual physical inventory counts
  • Analyze results of physical counts to identify opportunities and concerns
  • Ensure product inventories are managed (and reflected in reporting) so the material and inventory data is up to date and reconciled in all reports and systems
  • Provide production and inventory reports for management and finance team

Accounts Payable

  • Review all invoices and receipts for appropriate documentation and approval prior to payment
  • Ensure timely processing of all vendor invoices
  • Verify the accuracy of vendor accounts and review/correct any discrepancies
  • Respond to all vendor requests related to payment in a timely manner
  • Organize and maintain all documentation, both paper and electronic, related to vendors
  • Set up a vendor in the SAP Create requisitions within SAP
  • Follow up on existing PO’s with Procurement team
  • Process month-end closing entries
  • Provide support, ad hoc reports, and complete various tasks as requested by management
  • Effectively communicate with operation level to ensure expenses are charged to the appropriate cost centers

Payroll

  • Responsible for full-cycle bi-weekly payroll for hourly employees
  • Submit, approve and transfer all payroll into Time and Attendance System daily
  • Submission and update changes of employee payroll-related forms
  • Research and resolve routine employee paycheque related questions
  • Prepare and distribute emails and memos that keep employees up to date with any changes regarding payroll or benefits.
  • Ensure compliance with internal control procedures – communicating problems in operations, unwarranted deviations from established standards, and violations of policy or law

Other Administrative Duties

  • Greeting customers
  • Answering and directing calls
  • Order office supplies
  • Organize incoming and outgoing mail
  • Create and maintain tracking spreadsheets
  • Other administrative duties as required

Skills and Qualifications:

  • 2 years of experience in an administrative position. (Experience in the construction industry is an asset.)
  • Accounting/Payroll Diploma or Degree an asset
  • Microsoft Office knowledge & skills (Word, Excel, Access, PowerPoint)
  • Knowledge of SAP
  • Strong customer service, communication and time management skills
  • Pleasant and professional phone and in-person etiquette
  • Ability to multitask and work in a fast-paced, team environment
  • Ability to work extra hours as needed (including occasional weekends and holidays)

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence directly to Angela Degelman , Senior Managing Consultant, Accounting & Finance. Visit our website at www.aplin.com to view our job opportunities, career tips, and tools. We thank all applicants; however, only those selected for an interview will be contacted. #LI-SKN

WE APPRECIATE YOUR INTEREST IN DAVID APLIN GROUP.

If this is your first introduction to us, we invite you to become one of our satisfied candidates. David Aplin Group has been Canadian owned since 1975. Our professional consultants are passionate about helping you find a fulfilling job or career and ensuring your complete satisfaction with our process. Our proven track record, nearly four decades long, is largely due to our team of highly skilled and successful specialists. Through superior service and a commitment to long-term relationships, we provide deep specialization in core areas for complete recruiting and HR solutions across Canada – all from one source. We look forward to exceeding your expectations!

Learn more about David Aplin Group and view all of our current job opportunities, career tips, and tools at www.aplin.com.

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